Productivity. We all want to be more productive. To make more of the time we have. After all we only have those sacred 24 hours in a day. And how is that some people seem to get so much more done that we do. Or perhaps why is that they are more efficient with their time than we.
I don’t know about you, but I’ve been caught up in the busy trap many times. Don’t get me wrong, I love having lots going on and I have high energy levels to get through ‘stuff’. But there is a fine line between being a busy fool and working on those value-added activities.
Many women also get caught in the cycle of pleasing others. They are so keen to prove they can deliver that they keep saying yes to initiatives and work that others need help with. And isn’t it so much quicker if we do it ourselves than reach out and try to ‘explain’ it to another….
Just this week, I was on the phone to a potential new coaching client. An incredibly talented woman, fairly young. She had been asked to take on a new role in a rapidly expanding business (her function alone had grown from 15 employees to 60 in less than a year). This new role required her to manage a big team despite NEVER having managed anyone before. Not only that but every possible system and process was needing to be implemented or changed. She has been close to burnout. Thank goodness she has reached out for help.
Whilst I don’t want to do myself out of a job….. wouldn’t it be great if we could manage our time so effectively, we could have a life outside of work? None of us wants to be chained to our desks forever more (especially taking and thinking about work all weekend).
Tracking Your Time
Before I share the 100-year-old productivity hack with you, I’d like to encourage you to do this one thing. And that is to track your time over the coming week. I promise you it is the only way to truly understand where you are wasting time, over committing, working to others’ agendas and so much more. Yes, I know you will say, but I don’t have the time to do that!!! Here’s my response. Make the time. You must know where you are at. What your true pinch points are. Where you are losing valuable time. And rather than ‘think’ about it, capture it.
This hack is perhaps one of the easiest, simplest and most powerful way you can significantly increase your productivity. It’s known as the Ivy Lee Method. Let me give you a little backdrop.
Back in the early 1900s, Charles M. Schwab, President of Bethlehem Steel Corporation, wanted to increase the efficiency of his management team. He called in the help of a gentleman named Ivy Lee who was a well-respected productivity expert. Ivy said that if Charles would give him just 15 minutes with each of his team members, he would get this sorted. He also said that Charles would pay him in 3 months’ time when he’d calculated how much more productive his team were.
The result? In 1918 Ivy Lee received a cheque for £25,000.
Want to know more?!
The Productivity Hack
Here’s the system Ivy Lee introduced.
- At the end of every day write down your six most important tasks to achieve the next day.
- Prioritise these tasks in order of their true importance.
- When you arrive into work tomorrow, focus on the first task and then work on it until it is complete.
- Approach every item in the same fashion.
- At the end of the day, move any unfinished item to a new list of 6 tasks for the next day.
Simple? Yes. Effective? Absolutely.
Rather than wanting to multi-multi task, why not try to be single focused.
What’s so effective about this system is that:
- Because it is a limited list, you are never biting off more than you can chew. It feels achievable and you get a stronger energy connection to get it done.
- You believe you will get through six things. Rather than the endless mind chatter about how much is on your to do list and how will you ever get through it…. (You won’t).
- It’s really simple. So, no excuses. Sometimes we like to create complication, this system cuts through that.
So, there you have it, a productivity hack that has been around for over 100 years. A system that is simple and highly effective. Why not give it a go for a couple of weeks?
And let me know if it works! I love to hear your comments.